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PRINCE2 Overview

 
 

The Management Processes.

PRINCE2 is a project management methodology for the organisation, management and control of projects using a process based approach. It comprises eight high level processes. These are:
 

 Parthenon Consultancy for project management, safety training and business books Directing a project
 Parthenon Consultancy for project management, safety training and business books Planning
 Parthenon Consultancy for project management, safety training and business books Starting up a project
 Parthenon Consultancy for project management, safety training and business books Initiating a project
 Parthenon Consultancy for project management, safety training and business books Controlling a stage
 Parthenon Consultancy for project management, safety training and business books Managing product delivery
 Parthenon Consultancy for project management, safety training and business books Managing stage boundaries
 Parthenon Consultancy for project management, safety training and business books Closing a project

Each process is defined with its key inputs and outputs together with the specific 
objectives to be achieved and activities to be carried out.

Directing a Project

Directing a Project runs from the start-up of the project until its closure. This process is 
aimed at the Project Board. The Project Board manages by exception, monitors via reports and controls through a number of decision points.

Planning

Planning is a repeatable process, and plays an important role in other processes, the main 
ones being:

 

 Parthenon Consultancy for project management, safety training and business books Planning an Initiation Stage
 Parthenon Consultancy for project management, safety training and business books Planning a Project
 Parthenon Consultancy for project management, safety training and business books Planning a Stage
 Parthenon Consultancy for project management, safety training and business books Updating a Project Plan
 Parthenon Consultancy for project management, safety training and business books Accepting a Work Package
 Parthenon Consultancy for project management, safety training and business books Producing an Exception Plan.

Starting up a Project

This is the first process in PRINCE2. It is a pre-project process, designed to ensure that 
the pre-requisites for initiating the project are in place. The process expects the 
existence of a Project Mandate which defines in high level terms the reason for the project 
and what outcome is sought. The process of starting up a Project should be very short.

Initiating a Project

The objectives of Initiating a Project are to:

 

 Parthenon Consultancy for project management, safety training and business books Define how the required product quality will be achieved
 Parthenon Consultancy for project management, safety training and business books Plan and cost the project
 Parthenon Consultancy for project management, safety training and business books Revise the Business Case and confirm it remains valid
 Parthenon Consultancy for project management, safety training and business books Ensure the investment of time and effort by the project is justified, taking into account the risks to the project
 Parthenon Consultancy for project management, safety training and business books Enable and encourage the Project Board to take ownership of the project and commit to the next stage
 Parthenon Consultancy for project management, safety training and business books Provide the baseline for the decision-making processes required during the project's life

Managing Stage Boundaries

This process provides the Project Board with key decision points on whether to continue with the project or not. 

The objectives of the process are to:

 

 Parthenon Consultancy for project management, safety training and business books Assure the Project Board that all deliverables planned in the current Stage Plan have been completed as defined
 Parthenon Consultancy for project management, safety training and business books Provide the information needed for the Project Board to assess the continuing viability of the project
 Parthenon Consultancy for project management, safety training and business books Provide the Project Board with information needed to approve the current stage's completion and authorise the start of the next stage, together with its delegated tolerance level
 Parthenon Consultancy for project management, safety training and business books Record any measurements or lessons which can help later stages of this project and/or other projects.

Controlling a Stage

This process describes the monitoring and control activities of the Project Manager involved 
in ensuring that a stage stays on course and reacts to unexpected events. The process forms the core of the Project Manager's effort on the project, being the process which handles day-to-day management of the project. 

Throughout a stage there will be a cycle consisting of:

 

 Parthenon Consultancy for project management, safety training and business books Authorising work to be done
 Parthenon Consultancy for project management, safety training and business books Gathering progress information about that work
 Parthenon Consultancy for project management, safety training and business books Watching for changes
 Parthenon Consultancy for project management, safety training and business books Reviewing the situation
 Parthenon Consultancy for project management, safety training and business books Reporting
 Parthenon Consultancy for project management, safety training and business books Taking any necessary corrective action.

Managing Product Delivery

The objective of this process is to ensure that planned products are created and delivered 
by:

 

 Parthenon Consultancy for project management, safety training and business books The Team Manager negotiating details of Work packages with the Project Manager
 Parthenon Consultancy for project management, safety training and business books Making certain that work on products allocated to the team is effectively authorised and agreed
 Parthenon Consultancy for project management, safety training and business books Ensuring that work conforms to the requirements of interfaces identified in the Work Package
 Parthenon Consultancy for project management, safety training and business books Ensuring that the work is done
 Parthenon Consultancy for project management, safety training and business books Assessing work progress and forecasts regularly
 Parthenon Consultancy for project management, safety training and business books Ensuring that completed products meet quality criteria
 Parthenon Consultancy for project management, safety training and business books Obtaining approval for the completed products.

Closing a Project

The purpose of this process is to execute a controlled close to the project. The process 
covers the Project Manager's work to wrap up the project either at its end or at a premature 
close. Most of the work is to prepare input to the Project Board to obtain its confirmation 
that the project may close.

The objectives of Closing a Project are to:

 

 Parthenon Consultancy for project management, safety training and business books Check the extent to which the objectives or aims set out in the Project Initiation Document (PID) have been met
 Parthenon Consultancy for project management, safety training and business books Assess to what extent all expected products have been handed over and accepted by the customer
 Parthenon Consultancy for project management, safety training and business books Confirm that maintenance, operation and training arrangements are in place (where appropriate)
 Parthenon Consultancy for project management, safety training and business books Make any recommendations for follow-on actions
 Parthenon Consultancy for project management, safety training and business books Capture lessons resulting from the project and complete the Lessons Learned Report
 Parthenon Consultancy for project management, safety training and business books Prepare an End Project Report
 Parthenon Consultancy for project management, safety training and business books Archive the project files
 Parthenon Consultancy for project management, safety training and business books Produce a Post-Project Review Plan
 Parthenon Consultancy for project management, safety training and business books Prepare a recommendation to the Project Board to notify the host organisation of the intention to disband the project organisation and resources.

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